Staff Opportunities with @properties


Join the @team

Established in 2000, @properties is the largest independent real estate brokerage firm in the state of Illinois and one of the top 25 residential brokers in the U.S. As a locally-owned, independent company, we offer local homebuyers and sellers the highest level of service for their real estate needs through our award-winning sales and marketing programs, industry-leading technology, and experienced, innovative brokers.

We have built a unique culture based on professionalism, integrity, teamwork, community and fun. We are always looking for talented individuals who subscribe to these ideals to fuel our company's growth and success.


@properties and its principals have received numerous honors.
  • Inc. Magazine "Inc. 500/5000" list of the fastest growing private companies in America (5 consecutive years)
  • Crain's Chicago Business "Fast 50" list of the fastest growing companies in Chicago, (2 consecutive years)
  • Crain's Chicago Business "Largest Privately Held Companies" list
  • Crain's Chicago Business "40 Under 40" list of top young executives
  • RealTrends 500 list of the largest brokerage firms in America (#35)
  • Inman News 100 Most Influential Real Estate Leaders
  • Chicago Entrepreneurship Hall of Fame
  • Lincoln Park Builders Club Impact Award
  • Chicago Association of REALTORS® Golden Eagle Award

7 Position(s) Available:


Summary:

 

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties

Duties:

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Answers questions about organization and provides callers with address, directions, and other information as necessary
  • Update and maintain MLS
  • Create listing entry for all properties listed for sale, send communication to sellers, and link to syndicated sites
  • Work on specific projects assigned weekly, monthly and quarterly.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain schedules
  • Supports Agents by answering questions and providing training relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, scanning and collating
  • Conducts credit, criminal and eviction check on prospective tenants
  • Order office and kitchen supplies
  • Performs daily cleaning duties throughout office, including kitchen and bathrooms. Restocking supplies throughout office and taking weekly inventory
  • Other duties and projects as assigned
  • To perform the job successfully, an individual should demonstrate the following competencies : Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments. Interpersonal - Maintains confidentiality; Listens to others without interrupting. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Asks for and offers help when needed. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently. Safety and Security - Uses equipment and materials properly.

Qualifications:

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Education/Experience: High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
  • Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
  • Computer Skills: To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software and Database software.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. While performing the duties of this job, the employee is regularly required to sit, talk and hear. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand; stoop, kneel, crouch, and talk or hear.

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Summary:

Operates multiline telephone system to answer incoming calls and directs callers, greets customers and visitors and directs to appropriate personnel and supports office staff by performing the following duties.

 Travel between Highland Park, Glenview, Winnetka and Evanston is required.

* Weekend Required, Days off include 2 consecutive days off during the week

Duties:

  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
  • Answers questions about organization and provides callers with address, directions, and other information as necessary.
  • Update and maintain MLS
  • Create listing entry, upload disclosures, link property to syndicated sites.
  • Create recruiting packets, listing/buyer packets, and update form drawers
  • Create and maintain monthly floor calendar
  • Supports Agents by new phone set up, answering questions relating to technology and communicating office procedure information. Provides information about MLS, rentals and tenant screening, marketing, IT and directing agents to appropriate department when needed
  • Receives, sorts, and routes mail, maintains and routes publications while communicating with the messenger service, coordinate inter-office deliveries
  • Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes
  • Performs other clerical duties as needed, maintaining files, photocopying, and collating
  • Conducts credit, criminal and eviction check on prospective buyers
  • Order office and kitchen supplies
  • Performs daily cleaning duties, restocking supplies throughout office
  • Other duties as assigned

Qualifications:

  • Weekend Required, Days off include 2 consecutive days off during the week

Are you interested?

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Summary:

PROCESS ESCROW DOCUMENTS IN ACCORDANCE WITH ESTABLISHED POLICIES AND PROCEDURES.

Duties:

  • COMPLETE REAL ESTATE ESCROW TRANSACTIONS BY DETERMINING REQUIREMENTS; CLEARING TITLES; ASSEMBLING, PREPARING AND REVIEWING CLOSING DOCUMENTS, DISBURSING FUNDS.
  • DETERMINE ESCROW REQUIREMENTS BY STUDYING AND CLARIFYING BUYER, SELLER AND LENDER INSTRUCTIONS AND ENSURING THAT CD IS APPROVED BY ALL PARTIES
  • OBTAIN CLEAR TITLE THROUGH RESOLVING ANY TITLE DEFECTS, SATISFYING EXISTING LIENS AND ENCUMBRANCES AGAINST PROPERTY OR PRINCIPALS.

Qualifications:

  • DEPOSITS FUNDS, VERIFY FUNDS RECEIVED AND MAINTAIN RECORDS
  • PREPARE TRANSACTION BY COMPLETING FORMS AND STATEMENTS
  • COLLECT AND REVIEW EXISTING DOCUMENTS
  • COMPLETE CLOSING TRANSACTION BY ASSEMBLING AND REVIEWING DOCUMENTS FOR COMPLETENESS AND ACCURACY
  • ENSURE THAT CLOSING COMPLIES WITH REGULATORY REQUIREMENTS
  • BALANCE AND DISBURSE FUNDS ONCE FUNDING AUTHORIZATION, CLEAR TO CLOSE AND DISBURSEMENT IS APPROVED BY ALL PARTIES

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Summary:

Join our IT team that provides support and assistance with internal company systems for users across multiple @properties offices across the Chicagoland area. Must have excellent interpersonal and communication skills, with a focus on superior customer service.

Duties:

  • This role requires personal transportation.

Qualifications:

  • Our preferred candidate will have three or more years of experience in a client facing role as a computer technician for PC and MAC, Office 365 & Exchange, active directory printer and wireless experience.

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Summary:

Join a team of in-house marketing for Chicago's leading real estate firm. High-energy and fast- paced, the marketing department operates similar to an ad agency serving independent brokers in 19 different offices. The ideal candidate will have a minimum of three to five years or special event planning experience. 

Duties:

  • Strong project management skills, initiative, ability to think on your feet and creativity are a necessity to be successful in this role.

Qualifications:

  • Experience researching potential event locations and the ability to conduct site visits. Strong skills working with Excell, Microsoft Outlook and calendar management software. Strong organizational skills with the ability to manage multiple projects simultaneously. 4 year college degree preferred.

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Summary:

The Financial Analyst is responsible for the coordination, execution and oversight of activities in the areas of financial reporting, operational reporting, accounting, and internal controls, as assigned by the Chief Financial Officer. This is an expansion position to support the company's growth; the Analyst will work alongside the Corporate Financial Analyst.

Duties:

  • · Support several of the company’s key divisions, acting as the lead Finance partner to the Marketing, Development, Relocation, and other divisions as needed
  • · Prepare monthly and quarterly financial statements; perform detailed financial analysis
  • · Assess ROI and assist the senior leadership team with decisions on optimal allocation of resources in marketing and advertising
  • · Responsible for developing the budget and preparing variance analysis on the expenses and billings of the company’s major segments
  • · Support the annual budgeting process, create department budgets and drive accountability by working with department managers to understand expense drivers
  • · Research variances from budget or prior year results to identify key drivers causing changes in spending or billing
  • · Analyze billing of reimbursable expenses to ensure no revenue leakage occurs
  • · Develop and publish reports through GP Dynamics Management Reporter, the MLS, the company intranet and the LoneWolf ERP system
  • · Automate reporting and ensure managers receive reports on a consistent basis
  • · Support real estate brokers with requests for production, income and other reports as needed
  • · Perform audits as needed to ensure accuracy of accounting records and data integrity
  • · Analyze company expenses and identify opportunities to drive cost savings through process improvements, purchasing rationalization and supplier negotiations
  • · Assist with accounting processes including vendor management, bank reconciliations, treasury management and other processes as needed
  • · Document processes and procedures in relation to reporting or ongoing projects
  • · Prioritize and plan work projects as assigned by the Chief Financial Officer
  • · Maximize productivity and use time efficiently to meet all deadlines through proficient use of appropriate software applications

Qualifications:

  • · Bachelor’s degree in Finance, Accounting or Economics required
  • · 3-5 years of experience in a related position
  • · Knowledge of the real estate industry preferred
  • · Expertise in financial reporting, budgeting and internal controls is critical
  • · Excellent data skills are essential – must be able to find, validate, understand and summarize large data sets, primarily using Excel
  • · Strong computer skills, including Excel, Word and PowerPoint
  • · Experience with accounting & financial reporting systems; GP Dynamics experience preferred
  • · Ability to effectively interact with all levels of employees and management.
  • · Excellent written and verbal communication skills
  • · Proven ability to work well in a deadline-driven, fast-paced, team environment
  • · Hands-on, self-motivation, sense of urgency and good judgment in resolving issues
  • · Excellent planning and organization skills required
  • · Attention to detail, ability to multi-task, strong analytical skills required
  • · High energy, collaborative, approachable work style; excited to thrive in an environment where positive relationships are a pillar of the company culture
  • · Experience in a high growth company with multiple subsidiaries is a plus

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Summary:

We are looking for a responsible, experienced self-starting videographer/camera operator who can jump in and help us acquire gorgeous footage of homes throughout the Southwest Michigan area.

The ideal candidate will have their own camera kit (DSLR or cinema camera, with an ultra-wide and a normal telephoto lens), and either have, or have experience with a handheld motorized Gimbal such as a Movi or a DJI Ronin.

Duties:

  • Other responsibilities include:
  • * Ensure the overall quality of deliverables, ensuring accurate and timely completion.
  • * Manage all phases of the video production process and file delivery.
  • * Work closely with scheduling and agent/broker teams to facilitate the timing and production of each shoot.

Qualifications:

  • * Minimum of 2 years of experience as a camera operator as it relates to media/video production.
  • * Must have a drone with stabilized gimbal (Mavic Pro, Phantom 4, Phantom 4 Pro, or similar) As well as FAA Part 107 Certification or willing to get certified within the first two weeks.
  • * Must be familiar with current media production equipment and technologies.
  • * Strong organizational skills with the ability to successfully complete and deliver footage from multiple shoots on time.
  • * Self-starter with ability to self-direct.
  • * Still photography experience helpful.
  • * Exceptional communication skills.
  • * Must thrive in a fast-paced environment.

Are you interested?

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